Print Perfect: How To Find The Right Printer For Your Office

Office Printer
young businesswoman prints on the printer in the office

With so many fish in the sea to choose from, making a decision on which printer suits the needs of your office best can be daunting at the best of times. Even businesses that strive towards going paperless require printed material ever so often, which is why investing in a quality printer makes both practical and financial sense (outsourcing can get expensive!). In today’s article, we look at 6 ways to determine the right printer for your office, so read on to find out more!

Consider How Much Printing You Do

The amount of printing you do is highly dependent on the type of business you operate. Some businesses will require high levels of printer material while others may only use a printer a few times a week. Depending on your individual needs, the type of printer you choose will differ. If you have a low print volume, opting for something like an inkjet printer may suffice. On the flip side, if printing plays a huge role in daily operations, you may need something more robust such as a laser printer. Whatever the case, whether you’re in search of the best ink tank printers or laser printers will be highly dependent on print volume, so do the math before making your final decision! 

Colour Or Monochrome?

Another important factor to consider when choosing the perfect printer for your office is whether you will require colour printing or just black and white printing. Once upon a time, inkjet printers were the only option for anyone who needed to print in colour, but in 2021, you’ll find that there are many laser printers that can do an exceptional job for all your colourful needs. Do keep in mind that cheaper colour printers may cause “banding” on paper, so if you require a high volume of colour printing, we suggest avoiding cheaper options. If black text-based document printing is all you require, a mono laser printer is often the most economical solution.

Do You Require Extra Features?

Sometimes, you want a printer to do more than just print. This is why determining if you require extra features is so important early on in the game as this will avoid situations where you purchase a printer that doesn’t fulfil all your needs. If you’re looking to keep costs down, a simple standalone printer should be your first choice. However, if you have bigger needs, a more versatile option is a multifunction printer that comes with an inbuilt scanner, printer, copy machine and fax machine. 

Size Matters

Another thing to consider when choosing the right printer for your office is the size of the paper you will be using. Most standard printers handle A4 sized paper, but if your office is one that requires printing on different sizes of paper such as A3 documents or other wide-format documents, then be sure to check that the printer of your choice can do the job. Some printers can even reach a maximum printing size of 64 inches, though you will find that most offices will suffice with one that prints up to 36 inches. 

Additional Printing and Paper Options

If you require wholesale printing and paper options, it would be wise to look into printers that come with features such as a duplexer which enables automated double-sided printing. Although these cost a little more, you won’t have to waste manual hours fiddling with a printer as the job will be done for you instantly. Some models of printers even come with two trays that will allow you to print on different types of paper. will come equipped with two trays that will allow employees to use two different types of paper. This is ideal for businesses that are looking to print high-quality images on photo paper, brochures or business cards in-house and can save you a lot of money that would otherwise be spent on outsourcing.  

Connectivity Is Key 

Last but not least, it is important to think about how you are going to connect your printer to various devices such as laptops, desktops, tablets and phones. All printers come with a standard USB attachment which is perfectly fine for desktop printers, but if you are looking for a powerhouse that all your employees can connect to, we recommend looking for wifi-enabled printers.  


By pinpointing exactly what your needs are, finding the perfect office printer is a breeze. We hope that this article has given you some valuable insight into factors that you will have to consider before choosing the best printing solution for your office space.